Rio Lounge 2

Top tips to heat up your summer holiday event

Rio Lounge are a leading independent event hire company. They are a supplier of stylish, cool and contemporary hire furniture to the commercial and private sector and supply for  weddings, product launches, garden parties, conferences, exhibitions, film premieres, festivals and hospitality events.

Below they take you through the top tips to heat up your summer holiday and I know which ones I am stealing! 

Are you planning a big ‘do’ this summer? Whether it’s a family knees-up, a barbecue for friends, a corporate event or a party to celebrate a special occasion, now is the time to start making it happen. The fun starts here; you have the power to transform your summer event into something really memorable and different by following some of these sizzling tips to help your summer party go with a bang.

1.   Make summer a statement

Create a seasonal sensation with classic summer features. You could fill giant silver bowls with boozy punch, play croquet on the lawn or create a fake beach complete with deck chairs and ice cream. Wherever you can, let your guests savour the unique delights that summer has to offer; deck out your venue with opulent blossoms, offer tasty seasonal fare such as asparagus and strawberries, and serve refreshing drinks – Pimms, Mojitos and pink lemonade would all hit the spot.

2.   Entertain in comfort and style

Don’t underestimate the power of high quality, stylish furniture.  Whether yours is a chilled out gathering or an elegant event, choosing the right tables, chairs and other accessories will transform your venue and let your guests relax and mingle in style. Daybeds are a fantastic and practical feature to promote that beach party feel, while funky bar stools and elegant dining chairs will set the tone for people to eat, drink and be merry!

3.   Weather it out

This is a big one. While some parts of the world will guarantee you endless long, sunny summer days perfect for partying, the UK just isn’t one of them, as anyone who has experienced the soggy disappointment of a typical August Bank Holiday will understand. So, while your imagination runs wild with thoughts of tanned guests soaking up the sun by the pool, remember to always factor in a wet weather contingency when planning an event. Make sure there’s a sheltered area and patio heaters you can use if the weather isn’t on your side, and that any outdoor furniture can be transferred indoors with minimal fuss. Don’t rely solely on an outdoor entertainment option; give your guests something exciting to focus on if rain spoils play, whether it be music, dance or party games.

4.   Game on

Talking of games, this is where a summer party can really come into its own – so get everyone in the summer party spirit by laying on plenty of fun and games. Activities like Twister and Giant Jenga are fabulous fun for all ages, and also transfer well to an indoor setting if the need arises. Or you could hold a summer sports day with egg and spoon races to get everyone in that end-of-term, summer holiday mood. Add to the festive feel with piñatas or bubble kits.

In conclusion

Whatever your event, you’re off to a great start by holding it in the summer. While the weather can’t be guaranteed, you do have long days of sunlight and amazing seasonal produce on your side. Just make sure you capitalise on all the best bits of summer, while making contingency plans for less-than-ideal meteorological occurrences. The rest is up to you!

Email – hire@riolounge.co.uk

Address

Units 1-5 Roe End Farm
Roe End Lane Markyate
Hertfordshire AL3 8AQ

Telephone 0845 46 77483

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Eventprofslive event at Chel-Ski

Hands down, our event last Tuesday was one of my favourites we have done for Eventprofslive and I was only a spectator.

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I really struggle with ideas for team building events and some of the better ones have been done to death. With Chel-Ski, I’ve found group activity gold. Chel-Ski only opened in December last year so your forgiven if you’ve not yet heard about them. Located in the heart of Chelsea, they provides a controlled setting for ski and snowboard lessons and a bit of training.  The best way to describe it is a huge treadmill covered in fake snow carpet  and our group loved it.

Our event actually started next door at Clip n Climb which is a series of climbing walls that you tackle whilst “clipped” into a safety harness. Our members had a great time and if I could post the video of the lovely Karis on one of the climbs without her killing me, I would. She had a ball and I have seriously never laughed so much in my life.
After spending about 45 minutes trying various climbs, jumps and slides, our group moved through to Chel-Ski and tried their hands on the slopes and I couldn’t get them off… even for a drink.

Now you’re not allowed, quite rightly, to consume alcohol before you climb or ski but you can afterwards so the group had a few glasses of bubbles and tucked into some pretty amazing fondue and canapés. The cafe has a variety of menu options available to groups and the fondue was pretty amazing.

As a venue for corporates, this is a pretty great option.  It is something different, interesting and I imagine with clip-n-climb would bring out everyone’s competitive side. You can find more details on pricing via their websites here and contact the lovely Jo Whittaker for further information!

 

So you want to start your own events business?

So you want to start your own events business?

The Guardian is currently presenting Masterclasses, an international programme of face-to-face courses across film, food and drink, gardening and next weekend our favourite topic… events and how to start your own events business.

“This masterclass will help you to develop your idea and get your venture up-and-running. During this comprehensive day of talks, you’ll learn the nuts and bolts of working in the events industry – whether you want to run a pop-up or events catering business, or work as a freelancer.So you want to start your own events business?”

We have secured 20% off the course for our lovely Eventprofslive members.  Click here for the link to purchase tickets at the discounted rate and really hope to see you there! I am signing up!

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Travelling well for #Eventprofs

I used to be a Flight Attendant.  For six years I travelled the world be it working on a 14 hour flight to New York or 5 hour flight to Istanbul so when I travel for work now, I know what you need to do to feel great at the other side!

Here are my top tips for ensuring you feel great when you’re travelling and working away.

  • Water is key. Drink water, not booze on the plane.  On a holiday I will knock back wine like it’s the last bottle on the face of the earth but on a work trip… never! Every part of your event, from the site visit to flying out to the actual conference you should be observing and taking it all in. How fast is the service? where do the buses leave from? how smooth is customs? I take in absolutely everything and don’t want to miss a thing so whilst it might be tempting to have that wine, don’t! it’s just not worth it. Drinking water is essential to keep you hydrated during the flight. You’re sharper when your hydrated, less sluggish or I find, have more energy.
  • Look professional. I know it’s tempting to wear jeans (and I have once or twice) but I try not to. Even when your flying out way before your clients you are still representing your company when you arrive at the hotel or meeting your suppliers. I always want to look professional and I just don’t think jeans project that image. sorry!

A executive business woman leaving a plane

  • Over-pack. Who cares if you have to check your bag in? personally, I would rather have too much than not enough. Every day on-site you need to look professional and presentable. Don’t wear the same outfit from yesterday for god’s sake. Presentation counts for a lot and by bringing more than you need, you won’t be left scrounging around for something to wear when that alarm goes off at 6.00 am.
  • Work out. Blah – it drives me insane when people say they don’t have time to exercise. Every single person has the same amount of hours in the day and if some can, you can. Get up early it really is that simple. So you went to bed at 2.00 am after a gala dinner and have to get up at 6.00 am to check breakfast. So what, 30 minutes extra sleep will make NO DIFFERENCE and the benefits of squeezing in a quick workout will make you feel way better than an extra 30 minutes sleep. Just set the alarm and do it. Exercise is important to keep a healthy mind and keep focus. I think it is so important to try to fit in some form of exercise every day. Sporty lady choosing apple over donut
  • Eat Well. When you’re working away, it is so tempting to buffet-it-up at every meal, because it is there and it is easy and it is fuel but it is just going to make you feel like crap. Try and think ahead so you don’t let yourself get so hungry that you hit the buffet. I like to take along my own protein bars, nuts and fruit in my bag so that if I am running low I will always have something on hand. Try it!

 

Let me know what your top tips are for staying healthy when travelling?

 

I miss blogging

I haven’t had time to do a proper post for ages, I have six half written but between trying to figure out a still new job and our #eventprofslive group that has just boomed, all my blogging is going over to that site, making it fance…  I just haven’t had the time.

Over the years I have always found it grounding and I love referring back to what I have written so I need to make it a priority I guess.. I just need to get up even earlier.

Tonight I am off to The Shard for its third birthday (I think it’s the third) and last night I was at Manna in Primrose Hill so I will have plenty to write about.

Have a good day all!

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Site visit no nos

Knowledge gained on a site visit of not only the venue but, of the team showing you the venue to me, sets the scene for how my event will run. In the last few weeks, I have done a lot so I would say I have a fair amount of experience on which to base the following blog post.

One of my site visits lately was so bad. It was such a shame as it is a great venue and now I would honestly think twice about running an event there. I won’t give too much away about where it was but it did get me thinking about what I would do if I was trying to sell my venue and what I look for when I attend a site visit. Here are my top three tips!

Research

Do your research. If I am coming in to see your space, do a little research. Look back through your file! Has my company used you before? Has there been inquiries previously, is there any feedback you can look at? To me researching a potential sales company before the site visit seems a no brainier but in all my years in events, I can’t really remember anyone really doing right and bringing it up ” you used our private dining room back in 2014, how do you think it went” or the like would be amazing to hear! At the very least look up the company and see what sort of industry they are in.

Hospitality

It might be water, a Diet Coke or with any luck a glass of champagne but for the love of Doritos, offer me a drink, sit me down, ask me why I’m here… Show me some of your hospitality before we get started and it goes a long way. Don’t get me wrong, I am not just after a free drink but I think it is really important and for the majority of the time, it does happen. So many times though it doesn’t and I believe spending five minutes, over a coffee talking through what I am looking for means you show me what I need to see and you explain the way in which your space(s) will work.

Follow up 

Follow up quickly but don’t be pushy! I have come to see your space, I’m interested so don’t call me everyday and here’s a little secret. Event managers don’t like answering our phone to sales calls, it distracts us! Email us instead and we will come back to you when we can.

Now whilst above is what works for me, it may not be to everyone’s preference and I know sales teams also get busy but please, show a little effort.. It’s worth it I promise you!

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We’re famous

Nearly a year ago Kate and I set up our networking group for event managers called Eventprofslive and it has just gone from strength to strength! Last week we were featured in the Chambers Travel “Travel Matters” magazine (you can read more here) and we couldn’t be prouder!12167117_10153594918916224_1185733987_n

Kate and I recognised the gap in the market for a group that was for event managers and run by event managers. A group run by event managers working in the role every day. We understand what event managers need and the support necessary for us to do a great job. We always wanted a group that was quite informal where we could come together once or twice a month to share ideas, see new spaces, have a bite to eat and a drink or two and so….Eventprofslive was born.aston marting 3

In the past year we have held events at The Ritz, The Mondrian, The Andaz and The Dorchester to name a few.  Whilst our events have been typically evening networking events, we have also noticed the need for breakfast events and are hosting our first one in a few weeks.

We’ve helped members find  new roles and supported each other numerous times to help find a venue quickly or to perhaps run a catering company by the group to see if anyone has any feedback.

11913105_10153490905041224_1676245023_n.jpgOur group is built on social media.  We use LinkedIn and our website for a members only forum, we use Twitter to interact and ask questions and pride ourselves on being one of the forerunners in recognising the benefit of Periscope.  We started using Periscope last year for doing virtual show rounds when members couldn’t make it to our events.

Our hosts have also seen amazing results from hosting our events too.  One sales manager reported back to us that our tweets on the night of the event had a reach of 80,000 Twitter users.

We think our group is amazing and so far we have over 70 members. If you want more information or would like to join you can find more information on our website here.

If you are a venue who would like to host one of our events you can email us here!